Job Description

Now Hiring: Administrative Assistant

Schedule:  M-F 8:00 AM to 4:30 PM

Salary: $20-$23 hourly

Location: Jacksonville, FL

What’s In It For You:

• 401K with Company match
• Medical, Dental & Vision Insurance
• Paid Holidays & Paid Time Off
• Life Insurance 

Who We Are: KC Petroleum (KCP) is committed to leading the petroleum industry through integrity, innovation, client satisfaction, and financial strength. We specialize in construction/ground-up installations, service and maintenance, fuel polishing, tank abandonment, and re-model projects. Our team stays at the forefront of industry advancements, from new equipment and techniques to regulations that govern our profession. At KCP, we ensure that each project meets the highest standards of safety, efficiency, and compliance, delivering quality results to a wide range of clients in the petroleum sector.

Position Overview: The Administrative Assistant will serve as the initial point of contact for employee inquiries regarding HR systems, IT issues, and other HR-related questions. The ideal candidate will possess a thorough understanding of HR policies and procedures, demonstrate excellent communication and interpersonal skills, and have the capability to resolve basic IT problems.

What You’ll Do:

• Assist employees with navigating and utilizing HR systems (e.g., payroll, benefits, time and attendance, performance management).
• Troubleshoot and resolve basic system access issues.
• Provide guidance on data entry and system updates.
• Assist with system training and onboarding for new employees.
• Resolve basic IT issues such as password resets, email problems, and software installation.
• Assist with hardware troubleshooting (e.g., printers, computers, phones).
• Provide basic technical support to employees utilizing company devices.
• Escalate complex IT issues to the IT department for further assistance.

What You’ll Need:

• Proficiency in Microsoft Office Suite is required.
• Experience with HRIS systems (e.g., ADP, Workforce) is a plus.
• 3+ years of experience in Human Resources or a related field.
• Basic understanding of IT concepts and troubleshooting techniques.
• Excellent communication, interpersonal, and problem-solving skills.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.

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