Job Description

We’re seeking a skilled Administrative Assistant to join our team in the fast-paced construction industry!

Key Responsibilities:

• Provide comprehensive administrative support to project coordinator and office manager.
• Call and schedule potential leads.
• Organize project documentation, including contracts, change orders, and permits.
• Assist in coordinating and scheduling meetings, site visits, and project-related events.
• Handle phone calls, emails, and correspondence with clients, subcontractors, and suppliers.
• Schedule interviews and conduct phone screenings for new candidates.
• Assist in maintaining project timelines and ensuring deadlines are met.
• Perform general office duties, including filing, scanning, sales excel, create file folders and office supply management.

Qualifications:

• Proven experience as an administrative assistant or in a similar role, preferably in the construction industry.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficient in MS Office Suite (Word, Excel, Outlook) and familiarity with construction management software is a plus.
• Excellent communication skills, both written and verbal.
• Ability to work effectively in a team and handle confidential information with discretion.
• Qualified candidate that has completed a degree with a focus on project/construction management.

Why Join Us?

• Competitive salary and benefits package – We offer Health, Dental, and Vision insurance, as well as PTO and all Major Holidays paid.
• Opportunity to work in a supportive and collaborative environment.
• Career growth and development opportunities within a thriving company.
• Engage in exciting and impactful construction projects.

Ready to Build Your Career With Us?

Send your resume and cover letter outlining your relevant experience to manager@legacybandd.com with the subject line “Administrative Assistant – (your name).”

Join us in building the future—apply today!

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Expected hours: No more than 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Westlake Village, CA (Required)

Work Location: In person

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