Administrative Assistant Job at Legacy Builders & Development, LLC, Westlake Village, CA

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  • Legacy Builders & Development, LLC
  • Westlake Village, CA

Job Description

We’re seeking a skilled Administrative Assistant to join our team in the fast-paced construction industry!

Key Responsibilities:

  • Provide comprehensive administrative support to project coordinator and office manager.
  • Call and schedule potential leads.
  • Organize project documentation, including contracts, change orders, and permits.
  • Assist in coordinating and scheduling meetings, site visits, and project-related events.
  • Handle phone calls, emails, and correspondence with clients, subcontractors, and suppliers.
  • Schedule interviews and conduct phone screenings for new candidates.
  • Assist in maintaining project timelines and ensuring deadlines are met.
  • Perform general office duties, including filing, scanning, sales excel, create file folders and office supply management.

Qualifications:

  • Proven experience as an administrative assistant or in a similar role, preferably in the construction industry.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Proficient in MS Office Suite (Word, Excel, Outlook) and familiarity with construction management software is a plus.
  • Excellent communication skills, both written and verbal.
  • Ability to work effectively in a team and handle confidential information with discretion.
  • Qualified candidate that has completed a degree with a focus on project/construction management.

Why Join Us?

  • Competitive salary and benefits package – We offer Health, Dental, and Vision insurance, as well as PTO and all Major Holidays paid.
  • Opportunity to work in a supportive and collaborative environment.
  • Career growth and development opportunities within a thriving company.
  • Engage in exciting and impactful construction projects.

Ready to Build Your Career With Us?

Send your resume and cover letter outlining your relevant experience to manager@legacybandd.com with the subject line “Administrative Assistant – (your name).”

Join us in building the future—apply today!

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Expected hours: No more than 40 per week

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to Commute:

  • Westlake Village, CA (Required)

Work Location: In person

Job Tags

Hourly pay, Holiday work, Full time, For subcontractor, Shift work, Monday to Friday,

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