Job Description

Job Description and Duties

This position is limited term 12 months; may be extended up to 24 months or become permanent.

This advertisement is for a Correctional Case Records Supervisor position located at Sierra Conservation Center in Jamestown, Tuolumne County. Please indicate the position number on your application: 099-223-1149-003.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.

Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

Under the direction of the Correctional Case Records Manager (CCRM), the Correctional Case Records Supervisor (CCRS) provides direct supervision to Correctional Case Records Analysts (CCRA) and Supervising Case Records Technicians (SCRT). Coordinates records office business processes, production and provides quality control of these processes.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

You will find additional information about the job in the .

Working Conditions

About this location -- Sierra Conservation Center (SCC) is located in the foothills near Jamestown, California, in the heart of the Mother Lode Gold Country.It is adjacent to the Stanislaus National Forest, offering pine trees, mountain streams, and an abundance of recreational activities (fishing, swimming, camping, skiing, golfing, etc.).The prison is approximately 70 miles from Yosemite National Park.

The primary mission of SCC is to provide housing, programs and services for minimum and medium custody incarcerated individuals, to aid in their rehabilitation. SCC is responsible for the training and placement of male incarcerated individuals in the Conservation Camp Program. SCC administers 31 male camps located throughout California.

Special Requirements

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services .

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to .

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of: Determinate and indeterminate sentence and parole laws to audit, calculate, and process each case appropriately. The inmate classification process to calculate an inmate’s release date and appropriate work groups. The Board of Parole Hearings and their functions to audit an electronic file (i.e., Strategic Offender Management System (SOMS)/Electronic Records Management System(ERMS) and determine how to process each case. Correctional administration to understand staff roles in the case records process. The legal documents, forms, and processes used in the establishment, maintenance, control, and disposition of individual inmate/parolee criminal case records to properly process data. Mathematics computations to calculate accurate inmate/parolee release dates. Research techniques to access information and resources. Resource materials to accomplish day-to day case records functions. SOMS/ERMS, Board Information Technology System (BITS), Parole Violator Data Tracking System (PVDTS), and Release Date Calculator (RD Calc) program utilized by Case Records staff to enter and retrieve information. Training methods used in the planning and conducting of on the job training to maintain a case records staff that is aware of changing priorities or processes. The information disclosure statutes to comply with laws, rules/ regulations. Maintaining the security of offender information to secure the integrity of the information in automated systems, files, and case records. Personnel laws, rules, and regulations to maintain compliance and ensure a harassment-free work environment. The supervisor’s role in the Equal Employment Opportunity (EEO) process and objectives to ensure a discriminate-free work environment. The principles of effective supervision to direct and develop Case Records staff. Interviewing skills to obtain information from inmates/parolees and others.

Ability to: Analyze and interpret legal documents and court orders to ensure compliance with the court’s intent. Perform more difficult and analytical tasks in the record keeping process of inmate/parolee records to recognize and correct discrepancies and irregularities. Prepare accurate and concise reports to provide information for use by CDCR and interested parties. Perform mathematic computations to calculate accurate inmate/parolee release/discharge dates. Prioritize workload and meet deadlines to ensure compliance with laws, rules, and regulations, Departmental policies, and procedures. Communicate effectively to disseminate information as a Departmental representative. Make sound decisions and recommendations using analytical techniques/resources to complete work assignments and resolve complex operational and supervisory issues. Provide criminal identification services to CDCR administration (Investigative Services Unit [ISU], Special Services Unit [SSU], etc.) and other federal, state, county and local agencies to identify discrepancies and assist in the detention of fugitives. Disseminate information to Departmental personnel, law enforcement, and/or the general public in response to inquiries. Learn, understand, retain, and recall a broad range of technical and critical data as it pertains to individual cases to ensure all decisions are correct and complete. Maintain records, data, and/or information for past/present/future use. Follow and/or disseminate verbal and written instructions to accomplish daily case records functions. Operate a personal computer and automated records systems to access, enter, and retrieve information. Provide ongoing training to staff to create a knowledgeable work force and produce quality work. Provide leadership in all situations to promote and maintain the organizational vision, values, mission, goals and objectives. Plan the work of Case Records staff to create an efficient work force and complete organizational objectives. Organize the work of Case Records staff to create an efficient work force and complete organizational objectives. Direct the work of Case Records staff to create an efficient work force and complete organizational objectives. Estimate the future need for office supplies and equipment to maintain an efficient Case Records Office. Contribute to the Department’s EEO objectives to maintain a harassment-free and equitable work environment. Multi-task duties to maintain operational effectiveness of the office and to meet deadlines. Maintain professionalism, courtesy, and respect at all times to ensure a productive work force and harassment-free work environment.

Shall create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, , and the CalPERS website, .

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at 

Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at 

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at  .

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. 

Examination Information:

To obtain list eligibility for the Correctional Case Records Supervisor, before applying for the position(s), you should first take and pass the examination here:  .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Job Tags

Permanent employment, Full time, Local area,

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