Office Assistant Job at Catholic Diocese of Youngstown, Kent, OH

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  • Catholic Diocese of Youngstown
  • Kent, OH

Job Description

Full job description

The University Parish Newman Center aka Immaculate Heart of Mary Chapel is seeking a parttime, highly organized, and detail-oriented office assistant to support the ministerial and office operations of the Kent State Newman Center.

ADMINISTRATIVE ASSISTANT JOB RESPONSIBILITIES:

  • Provides administrative support to ensure efficient ministerial operations of the University Parish Newman Center, closely following established Parish policies and procedures.
  • Answers phone calls, prepares for meetings, greets and assists visitors and parishioners.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning, preparing informational flyers and weekly bulletins, etc.
  • Maintains databases of information related to parish membership and contributions.
  • Records and maintains Sacramental Registers.
  • Exhibits polite, professional, timely and inclusive communication via phone, e-mail, and mail.
  • Maintains supplies inventory (for parish office, and parish hall) by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

ADMINISTRATIVE ASSISTANT SKILLS AND QUALIFICATIONS:

  • Proven administrative assistant/office experience
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Effective interpersonal, written, and verbal communication skills
  • Strong technology skills: Microsoft Word, Excel, Google calendar required. Ability to learn new software programs.
  • Professionalism, discretion and judgment, confidentiality
  • Works collaboratively with church leaders, lay staff, and students

EDUCATION AND EXPERIENCE REQUIREMENTS:

  • At least a high school diploma or equivalent education
  • 2 to 3 years of relevant administrative assistant/office experience
  • A practicing Catholic, in good standing with the Church preferred
  • Successful completion of Safe Environment Policy requirements (fingerprint screening, credit check, and VIRTUS training) required

DOCUMENTS NEEDED TO APPLY:

  • Letter of interest
  • Résumé
  • Professional references (3)

Please submit required documents via email to the University Parish Pastor, Fr. David Bridling, at dbridling@youngstowndiocese.org.

Job Type: Part-time

Experience:

  • office: 2 years (Required)

Work Location: In person

Job Tags

Part time,

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