Job Description

We are looking for an organized and professional virtual assistant to handle all communications with the company from a remote position. The virtual assistant's responsibilities will also include managing corporate schedules, making travel plans and issuing invoices.

Lithia Motors in Lodi, CA is looking for one virtual assistant to join our 9 person strong team. We are located on 9997 Hickman Rd, Urbandale, IA 50322. Our ideal candidate is attentive, ambitious, and hard-working

To be successful as a virtual assistant you must have a suitable internet connection and excellent verbal and written communication skills.

Responsibilities

Act as the point of contact among executives, employees, clients and other external partners

Manage information flow in a timely and accurate manner

Manage executives’ calendars and set up meetings

Make travel and accommodation arrangements

Rack daily expenses and prepare weekly, monthly or quarterly reports

Oversee the performance of other clerical staff

Act as an office manager by keeping up with office supply inventory

Format information for internal and external communication – memos, emails, presentations, reports

Take minutes during meetings

Screen and direct phone calls and distribute correspondence

• Organize and maintain the office filing system

Qualifications

Proven experience as a Virtual Assistant or relevant role

Familiarity with current technologies, like desktop sharing, cloud services and VoIP

Experience with word-processing software and spreadsheets (e.g. MS Office)

Knowledge of online calendars and scheduling (e.g. Google Calendar)

Excellent phone, email and instant messaging communication skills

Excellent time management skills

Solid organizational skills

High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus

We are looking forward to hearing from you.

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